The Document Management process is important in organizations since it allows the correct management of physical, digital, and electronic files, ensuring the disposition of the information produced and received by companies. It is necessary to understand the value of the process and how it benefits the proper functioning of an organization.
1. Cost reduction:
Document Management reduces the document costs of the organizations, applying good practices of file categorization, implementation of information technologies, automation of processes, and physical disposition of the information.
2 Time saving
Thanks to the application of professional analyzed, planned, and applied procedures, which allow having quick access to information, optimizing consultation times, and simplifying tasks.
3 Productivity increase:
By focusing human resource and technological efforts on defined tasks, the entire information process reaches levels of optimization, reflected in increased volumes and workflows that allow interoperability.
4 Security of the information
A Document Management system guarantees the safeguarding of physical and digital information of organizations, generating greater security and confidentiality.
5 protect from wear and tear
Good Document Management practices ensure the availability of information, keeping the documents in an optimal state of consultation and avoiding their digital or physical deterioration.
